Legal Secretary - Orange County

Job Overview

A law firm seeks a full-time Legal Secretary to join its Orange County office in Irvine, CA. This role involves a hybrid work arrangement, with two days on-site and three days remote weekly, subject to change based on business needs.

Duties

• Provide secretarial and administrative support to Partners and Associates.
• Offer backup support during absences of other secretaries.
• Draft, proofread, and revise documents including pleadings and correspondence.
• File documents with courts and administrative bodies, including electronic filing.
• Assist in preparation for meetings, depositions, hearings, and trials.
• Manage incoming mail and route to appropriate parties.
• Maintain electronic case and administrative files.
• Track attorneys' calendars for meetings and court dates.
• Enter attorney's time and coordinate billing processes.
• Create and track New Client Matter Memos.
• Prepare check requests and coordinate vendor payments.
• Assist with travel arrangements and expense reimbursements.
• Work overtime as needed.

Requirements

• High school diploma required; Bachelor's degree preferred.
• 7-10 years of legal secretary experience, preferably with senior attorneys.
• Strong customer service skills.
• Clear written and verbal communication skills.
• Excellent organizational skills and ability to multitask.
• Ability to work independently and collaboratively.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Experience with electronic document management and calendaring programs preferred.

Education

• High school diploma required; Bachelor's degree preferred.

Certifications

• No specific certifications required.

Skills

• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Experience with NetDocuments, Best Authority, CompuLaw/ProLaw, and Aderant preferred.

Benefits

• Annual discretionary bonuses.
• Competitive health insurance benefits.
• 401(k) with partial match.

Founded over nine decades ago, this family-owned firm specializes in a wide range of practices including constitutional law, intellectual property, family law, real estate, public law, employment litigation, construction, insurance, data privacy, and others. With 10 offices throughout California, the firm has over a hundred highly experienced and skilled attorneys. Serving public agencies and private businesses throughout California, this firm has earned a great reputation for providing high-quality representation based on honesty, efficiency, and prompt responsiveness. The firm fosters a professional collegial work environment that promotes equality, dignity, and respect. The firm is an Equal Opportunity Employer and has an option for employees to work remotely.