Legal Secretary

Job Overview

A law firm seeks a full-time Legal Secretary in San Diego, CA. This role involves providing comprehensive secretarial and administrative support to attorneys within the firm's litigation practice. The position offers a hybrid work arrangement, subject to change based on business needs.

Duties

• Provide secretarial and administrative support to attorneys.
• Draft, proofread, and revise legal documents and correspondence.
• File documents with courts and administrative bodies, including electronic filing.
• Assist in preparation for legal proceedings and meetings.
• Manage incoming mail and route appropriately.
• Maintain electronic case files and attorneys' calendars.
• Coordinate billing and invoicing processes.
• Prepare client matter memos and track their status.
• Handle travel arrangements and expense reimbursements.
• Perform other duties as assigned.

Requirements

• 7-10 years of legal secretary experience, preferably with senior attorneys.
• Experience in Insurance Defense Litigation is desirable.
• Familiarity with filing in Appellate and Supreme Courts is a plus.
• Strong customer service and communication skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and collaboratively.

Education

• High school diploma required; Bachelor's degree preferred.

Certifications

• No specific certifications required.

Skills

• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Experience with electronic document management and time-entry programs.
• Knowledge of NetDocs, Best Authority, CompuLaw/ProLaw, and Aderant preferred.

Benefits

• Hybrid work arrangement.

Founded over nine decades ago, this family-owned firm specializes in a wide range of practices, including constitutional law, intellectual property, family law, real estate, public law, employment litigation, construction, insurance, data privacy, and others. With ten offices throughout California, the firm has over a hundred highly experienced and skilled attorneys. Serving public agencies and private businesses throughout California, this firm has earned an excellent reputation for providing high-quality representation based on honesty, efficiency, and prompt responsiveness. The firm fosters a professional, collegial work environment that promotes equality, dignity, and respect. The firm is an Equal Opportunity Employer and has an option for employees to work remotely.